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Vote By Mail

 

REQUEST VOTE BY MAIL

We begin mailing out Vote By Mail ballots approximately 40 days before Election Day. If you've requested a mail ballot, you can track your ballot to see when the ballot was mailed out and when we receive it back from you.

For many years now, about a third of our voters have found Vote By Mail to be a convenient, easy, reliable method of voting. Here’s why you can have confidence in Vote By Mail.

i voted by mail sticker imageVote By Mail is the most convenient way to vote. We even include I Voted By Mail stickers in every envelope, so you can let your friends know you voted!

You'll receive your ballot in the mail, and can take your time making your voting decisions. 

Your Vote By Mail ballot will include instructions on the proper way to mark and return your ballot. Read those instructions carefully. (If you make a mistake, let us know and we'll send you a new ballot.) 

You must sign the return envelope and we must receive your Vote By Mail ballot no later than 7 p.m. on Election Day for your ballot to count. If you plan to mail your ballot back to us, you should allow at least a week for your ballot to reach our office. You can also drop your ballot off in person at any of our offices (during office hours) or Early Voting locations (during Early Voting hours). If you change your mind after receiving your ballot and decide you want to vote in person instead, that's okay. We'll cancel your Vote By Mail ballot when you check in to vote. 

Any registered voter can vote by mail. Formerly known as absentee voting, Floridians no longer need an excuse to choose this option. Whether you plan to be in town or out of town on Election Day, we'll send your ballot wherever you need it to be. Just make sure to let us know if your mailing address changes. We keep the most recent mailing address on file for all of our correspondence with you. 

By law, we make special accommodations for military and overseas voters. You can find information about that here.  

REQUEST VOTE BY MAIL

You can request Vote By Mail for a specific election or for all elections up through the next two General Elections. After two General Elections, you'll need to make the request again. You are allowed to request a Vote By Mail ballot for yourself or for an immediate family member. Immediate family members include a spouse, parent, child, grandparent, sibling or legal guardian. The deadline to request that a Vote By Mail ballot be mailed to you is no later than 5 p.m. on the 10th day before the election.

REQUESTING YOUR BALLOT

1. Online: Vote By Mail Ballot Request
2. By Phone: (813) 612-4180
3. By Fax: (813) 744-5843
4. In Person: at any of our Supervisor of Elections Offices

To Request Vote By Mail for yourself, you must provide:

  • Your name and home address
  • Your date of birth
  • Your mailing address, if different from home address (Ballots cannot be forwarded. Be sure to provide your current mailing address.)
  • Your signature, if you are requesting that the ballot be mailed to an address that is not already on file with our office

To Request Vote By Mail for someone else, you must provide:

  • Voter's name and home address, date of birth, and mailing address
  • Requester's relationship to the voter
  • Requester's name and address
  • Requester's driver license number (if available)
  • Requester's signature (for written requests)

DESIGNATING SOMEONE TO PICK UP YOUR BALLOT

If you can't get to a voting location, you can designate someone to pick up a Vote By Mail ballot for you. The designation must be authorized in writing. The earliest a designee can pick up your ballot is 9 days before Election Day. A designee is limited to picking up Vote By Mail ballots for two other voters per election (not including their own ballot and the ballots for immediate family members). The designee must present valid ID and submit an affidavit (English PDFEspañol PDF) to pick-up the voter’s blank ballot. This affidavit is a combination form that includes the affidavit for ballot pick-up, the voter's written authorization for the designee and, if a request is not already on record, the voter’s request for a vote-by-mail ballot. 

On Election Day, you also have to complete this Election Day Absentee Ballot Delivery Affidavit to affirm that an emergency is keeping you from being able to vote in your assigned polling place.

RETURNING YOUR BALLOT

Don't forget to put your ballot in the return envelope provided and sign the envelope. Then choose one of three ways to make sure your voted ballot is in our office no later than 7 p.m. on Election Day:

  • By mail. The postage is already paid, so just put your signed envelope in the mail. You should allow at least one week for your ballot to reach us by mail.
  • Drive up and drop your ballot off during Early Voting. We have secure ballot boxes at every Early Voting site during Early Voting hours. No need to stand in line or even get out of your car. 
  • Drop off at any of our four offices. Right after we mail out our first ballots, we set up secure ballot boxes at our offices. Come by when our offices are open and drop your ballot off. These offices are the only place you can drop a ballot off on Election Day. 

YOUR SIGNATURE

When we receive your ballot, we check your signature against the signature we have on file. If your signature has changed, you can use an online voter registration application to bring your Florida Driver License or Florida ID signature into your voter record, or a paper voter registration application to update your signature. Your signature update must be received before your voted Vote By Mail ballot is received. 

If you returned your Vote By Mail ballot but forgot to sign the envelope, or if there is a discrepancy with your signature, you need to complete and return a signature cure affidavit (English/Español) so that it is in one of our offices no later than 5 p.m. on the second day following the election. Please follow the instructions on the form carefully, as failure to follow these instructions may cause your ballot not to count. English/Spanish

Mistakes happen! If you are filling out your Vote By Mail ballot and you make a mistake, let us know. Whether voting by mail or at the polling place, voters can receive up to two replacements ballots before their ballot has been cast. Once the ballot has been mailed to our office, dropped in a ballot box, or inserted into a ballot scanning machine, your ballot has been cast and no replacements can be issued. 

CONTACT


The Robert L. Gilder Elections Service Center is open by appointment. Please contact (813) 744-5900 or voter@hcsoe.org to schedule an appointment or speak to a staff member. Other offices are temporarily closed.


Office Hours: 8 a.m. - 5 p.m. Main Phone: (813) 744-5900 Toll Free: (888) 297-4362 Email: Voter@hcsoe.org

Fred B. Karl County Center (Main Office)

601 E. Kennedy Blvd., 16th Floor
Tampa, FL 33602
Tel: (813) 272-5850
Fax: (813) 272-7043

Robert L. Gilder Elections Service Center

2514 North Falkenburg Rd.
Tampa, FL 33619
Tel: (813) 744-5900
Fax: (813) 744-5843

Northwest Regional Office

4575 Gunn Hwy.
Tampa, FL 33624
 
 

Southeast Regional Office

10020 South U.S. Hwy. 301
Riverview, FL 33578

Please note: Florida has a very broad public records law. Voter registration applications and other written communications to or from the Supervisor of Elections are public records and are available to the public and media upon request unless the information is subject to a specific statutory exemption. Email addresses are also public records. If you do not want your email address released in response to a public records request, please do not email us. Instead, contact us by mail or phone, or visit us in person. To request public records, contact the communications department by emailing  voter@hcsoe.org or calling (813) 744-5900.